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WFME 2019

Today : 2019.12.07


Role of Session Chairs

The Session Chairs play a pivotal role in the smooth and timely management of sessions during the conference.

Generally this assignment is a voluntary activity and as a token of our appreciation, you shall be receiving a certificate of contribution as the ‘Session Chair’.

Before Your Session

1. Check the Program
You are kindly expected to go to the “Daily Programpage to check the number and order of the abstracts to be presented, the time allocated to each abstract, and if there are any supplementary abstracts assigned to the session you are chairing.
2. Read the Presentation Guidelines
Please read the “Presentation Guidelines” to avoid any communication gap.
3. Study your Session
Kindly try to have an idea of all the presentations in the session that you are chairing. You can read the submitted abstracts on the “Daily Programpage by clicking the abstract number (eg. A-001). Please prepare for meaningful discussions, such as by bringing up questions designed to facilitate discussions in the event that no questions asked (within the allotted time).
4. Arrive Early
If possible, arrive at the meeting room about 15 minutes prior to the start of the session and familiarize yourself with A-V equipment and printed materials. Printed abstracts for your session will be prepared on the session chairs’ desk. If you are chairing the Invited Session, printed CVs for the speakers will be ready with their abstracts. If you encounter problems, immediately alert the Staff in your session room.

During Your Session

1. Introductions
Briefly, introduce yourself and welcome the participants to your session. Announce that you shall be chairing the session. Remind and request to the speakers and the audience to adhere to the guidelines. There is no need to explain these guidelines in detail since they are already given to them.
2. Start on Time & Introduce Presenter
A timer-monitor will be provided in each room. Start the session on time and introduce each presenter before each presentation. Alternatively, if you prefer you may introduce them all at the start and let them come to the podium in turn.
3. Allotted Times
Please refer to the different times allocated for each presentation through the Final Program on the table.
4. Timing Speakers

Speakers must be asked to stop when their allotted time is up in a courteous but firm manner. Keep in mind that the session must end on time, and that the last speaker has just as much right to an audience as does the first speaker.

Any time used by speakers and/or technicians to set up laptops or any other equipment is deducted from the speaker's total time allotment. Time the speaker from the moment he or she comes to the front, not when he or she begins speaking.
5. Absent Speakers
When a speaker fail to appear, please call one of co-authors of the abstracts in order. If none of co-authors are in attendance, please move to the next presentation. At the end of the session, call again for the missed abstract, if time allows.
6. [For Free Paper Session Chairs] Select the Best Paper
Best papers – one oral paper by one free paper session, total 11 papers – will be selected by each session chairs during the conference and the award ceremony will be held during the Closing Ceremony on April 10, 2019. Complete the review form and submit the staff in your session room.
[For Invited Session Chairs – Plenary, Symposium, Workshop] Certificate of Appreciation Presentation
As a token of appreciation, the Organizing Committee has prepared a ‘Certificate of Appreciation’ for all invited speakers and they are set on the table by the Staff in your session room. There will be no ceremony since it is not an official event. Please deliver a certificate to each invited speaker in person as soon as the session ends.
7. Session Wrap-up
At the end of the whole session, convey acknowledgments on your personal behalf and on behalf of the committee members to the presenters and the audience.
8. Session Problem
If any problems arise that you are unable to handle while continuing to chair the session, please alert the problem to the Staff in your session room.


[WFME 2019 Secretariat] c/o The Plan Co.
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2019년 세계의학교육연합회 학술대회 조직위원회
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